The (very) long summer holidays have allowed me to reflect on what has been a very busy and productive year. However, when I think about productivity I feel that my actually productivity has taken a stumble over the past couple of years. While I appear to have had a high output in terms of work completed this year including developing projects at school, completing the first year of my MA and writing my first published article, I do not feel like I have had total control over my time. Here’s why…

HTC Hero

Yes it’s the homescreen on my beloved HTC Hero Android smartphone. How can a device that allows me to instantly access emails, Twitter feeds, Facebook messages, RSS feeds, my task list and calendar hinder productivity you may ask? Well, there you have your answer. All of the aforementioned channels are now constantly connected to me. That’s fine BUT they also choose to notify me when I receive an email, when an article is ready to view and when I should be completing a task. In short, they are in control of my life. All of the applications notify me by beeping and leaving a quaint icon in my notification bar. I therefore know how many unread emails I have, now many deadlines are approaching and how many apps need updating. Great? Initially yes, but in the long run they take my mind off the task in hand and add to a increasing unconscious pressure to clear the notification bar. This isn’t just confined to my phone – Google Chrome on my MacBook Pro instantly notifies me too. It’s getting to the point where each of my devices are competing with each other to be the first to notify me when I have email. This sort of thing really disrupts my flow (especially when writing). I realised how this was hindering my productivity after reading Mark Allen’s recent blog post where he talked about taking control of such technology and not letting them control us.

I’ve really been inspired by Doug Belshaw’s blog posts recently and the general work ethic he discusses in this ongoing #uppingyourgame publication. His work has also spurred to read more about gaining back my productivity ethic in the midst of the notification culture. As well as reading Doug’s blog I’ve been looking at advice in Upgrade your Life by Lifehacker as well as Getting Things Done by David Allen.

So what have I done? Firstly I implemented Henry Theile’s Inb0x Zer0 approach, which involved me archiving my GoogleMail inbox (where I found MySpace notifications from an account I had with them from 2004). I now have an empty inbox… it feels good. I’ve also disabled email notifications on my HTC Hero as well as uninstalling the GMail plug-in for Google Chrome. I will be checking emails on my terms in the future and limiting this to limited periods throughout my working day. I’ve also reorganised my approach to storing research as well as the way I plan at school (now mainly through Google Docs). It’s going to be tricky to undo some of the ‘habits’ I’ve got into over the past couple of years, but I’m sure I can do it and be happier and more productive in the process.

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